2.3.1 The core tasks of administering and managing a process

The administrative tasks of a constitution-making process may be broadly outlined in the legal framework, but the process will often entail far more tasks, such as:

  • strategic planning;
  • financial matters, including budgeting, fiscal record keeping, auditing, fundraising, and donor relations;
  • personnel issues, including recruitment and management;
  • logistics, including bringing people from far away for meetings and arranging accommodations;
  • procurement of transportation, equipment, supplies, and services;
  • security, including making policies and procedures and implementing them;
  • refurbishing or securing buildings and maintaining equipment;
  • conference management and catering (possibly for five hundred or more people);
  • translation and interpretation services;
  • information and communications technology, including setting up networks and database systems as well as repairing computers;
  • capacity development and orientation for personnel and constitution-makers;
  • research, drafting of constitutional provisions, archiving, and record keeping;
  • secretarial tasks, including note taking, minute taking, and distributing agendas;
  • printing and publishing books, pamphlets, questionnaires, or leaflets; and
  • public outreach, including civic education and public consultation.

A wide range of expertise will be needed to carry out such diverse tasks, each of which will involve many more specific activities. Here is a glimpse of the variety of possible tasks:

  • organizing a pop concert, song contest, or soccer game as part of a civic education and youth outreach program;
  • translating the draft constitution into several languages and printing millions of copies of it prior to public consultation;
  • hiring tents to serve as meeting rooms for a large constituent assembly or constitutional convention;
  • designing security passes to indicate who has access to which parts of the constitution-making grounds and meeting rooms;
  • arranging for daily tea service and meals for up to a thousand people for a national convention; and
  • designing the logo and official stationery for the constitution-making body.